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Making of pro forma invoice
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Commercial (proforma) invoice is a kind of important document for customs clearance by which customs officials categorize goods, and calculate correctly duties and taxes. Proforma invoice has many kinds of formats, but all kinds share several basic elements: name and address of consignee and consignor, goods description, composition, quantity, declared value, etc.
A complete proforma invoice should include the following:

1 Company name, detailed address (not postal address) and telephone number of the actual consignor written in English
2
Company name, detailed address (not postal address)and telephone number of the actual importer written in English, Fill in only the “consignee” item if the importer and the consignee work for the same company
3 Company or personal name, detailed address (not postal address)and telephone number of the actual consignee written in English
4 Invoice date and number, including corresponding HAWB number
5 When goods to be delivered belong to 2 or more categories, number them, and fill in declaration forms by category
6 Describe exact name and composition of goods in English, and for garments, describe knitted or woven, composition, content, and style (man/woman/child); don’t identify them by internal codes of the consignor’s company
7 Unit price: based on weight or quantity according to actual goods
8 Quantity: number or weight as the way for calculating unit price
9 Total Price: i.e. total sum obtained by unit price multiplying quantity; price term (FOB/CIF/C&F) and city name must be indicated like this: FOB BEIJING or C&F TOKYO
10 The origin of the goods to be delivered must be declared.
11 If goods to be delivered are samples and advertising materials which are expected to be exempt from duty and tax, please declare it in English.
12 Please summarize the total quantity/weight and total declared values of all goods to be delivered.
13 Please sign it or affix official seal to it by the principal of the consignor.
Notes: all contents must be filled in English and official seal must be affixed.
Sample invoice form complete Guidance for making proforma invoice Download Proforma Invoice

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